Schools
School supplier pack
Draft – to be reviewed by a qualified adviser before use.
Every document is dated and versioned. This pack was last updated 30 September 2026. The school is the data controller and Squono (Wilgenry Software Limited, company number 17392061) is its processor.
Document 1
Data processing agreement for schools
The Article 28 terms under which Squono processes school data for your school, trust, council or board. A named signatory accepts it in the app, and a countersigned copy can be downloaded.
Version 2026-09-30 draft 2 · Last updated 30 September 2026
Document 2
DPIA template for schools (pre-filled)
A data protection impact assessment for using Squono for school sport, pre-filled by Squono in the ICO's structure. The school reviews it, changes what's different, and signs it off.
Version 2026-09-30 draft 2 · Last updated 30 September 2026
Document 3
Sub-processors used for schools
Every sub-processor and third-party service Squono uses, what data each one handles, where, and whether it is used for schools. Changes are announced 30 days in advance.
Version 2026-09-30 draft 2 · Last updated 30 September 2026
Document 4
Retention schedule for schools
How long Squono keeps each kind of school data, what the school can change, and how it is deleted. Backups roll off within 35 days.
Version 2026-09-30 draft 2 · Last updated 30 September 2026
Document 5
Security overview for schools
What Squono actually does to protect school data, and what it doesn't do yet. This is the security annex to the data processing agreement.
Version 2026-09-30 draft 2 · Last updated 30 September 2026
Document 6
Accessibility statement
How accessible Squono is today, what we know doesn't work well yet, and how to tell us about a problem.
Version 2026-09-30 draft 2 · Last updated 30 September 2026
Document 7
Privacy notice template for parents
A privacy notice for the school to adapt and give to parents and carers when it starts using Squono for school sport. The parts in square brackets are for the school to fill in.
Version 2026-09-30 draft 2 · Last updated 30 September 2026
Document 8
What the school sports app knows about you
A short, plain guide for pupils aged 11 to 16 about how the school uses Squono for sport.
Version 2026-09-30 draft 2 · Last updated 30 September 2026
Document 9
Supplier due-diligence answers for schools
Straight answers to the Department for Education's "Procuring EdTech" checklist and its cyber security questions for suppliers, with the exit plan, a safeguarding summary and the items still open.
Version 2026-09-30 draft 2 · Last updated 30 September 2026
Accepting the data processing agreement
A named signatory for the controller – the governing body, trust, council, Board of Governors, board of management or proprietor – accepts the DPA in the app before any parents are invited. The version and a hash of the exact text are recorded, and you can download a countersigned PDF at any time.Questions from your DPO
Email hello@squono.com. We answer a yearly supplier questionnaire free of charge, and the due-diligence answers cover the DfE checklist and cyber security questions.